Summary of the Education (Pastoral Care of International Students) Code of Practice 2016 (Includes Amendments 2019)
When students from other countries come to study in New Zealand, it is important that those students are well-informed, safe, and properly cared for. To support this, the New Zealand government has developed the Education (Pastoral Care of International Students) Code of Practice 2016 (Includes Amendments 2019 (the new Code of Practice). This replaces the 2010 Code of Practice.
What is the Code?
New Zealand education providers have an important role in ensuring the well-being of their international students. The Code sets out the minimum standards of advice and care that are expected of education providers for international students. This ensures students coming from other countries to study in New Zealand are well informed, safe, and properly cared for.
New Zealand defines international students as those that are not domestic students. There is further information about this on the New Zealand Ministry of Education website at www.education.govt.nz.
The New Zealand Qualifications Authority (NZQA) is the administrator of the Code on behalf of the New Zealand government.
Who does the Code apply to?
All education providers in New Zealand who enrol international students must be a signatory to the Code and adhere to its requirements. A list of education providers that have signed up to the Code is available on the NZQA website at www.nzqa.govt.nz.
What can you expect of an education provider?
Students and their families can expect education providers to:
provide clear, sufficient and accurate information so you can make informed choices about your education
give you clear, understandable information on your legal obligations and rights, including refund policies, and termination of your enrolment under any contracts you enter into with the provider
check that you have the prescribed insurance cover
provide a safe and supportive environment for study
as far as practicable, ensure you live in accommodation that is safe and appropriate
provide you with a comprehensive orientation programme to support you in your study and outline your obligations
monitor their agents to ensure they provide you with reliable information and advice about studying, working and living in New Zealand
ensure that the educational instruction on offer is appropriate for your expectations, English language proficiency, and academic capability
have proper policy and processes in place to safeguard students’ fees paid and be able to
provide an appropriate refund if you withdraw or your course closes
ensure you have access to proper and fair procedures for dealing with grievances (concerns or complaints).
How can I get a copy of the Code?
You are encouraged to read the Code, which is available on the NZQA website in several languages. If you have further questions about the Code you can email email@example.com.
What if something goes wrong?
If you have concerns about how your education provider or an agent is treating you, you should first contact your provider and follow their grievance procedure. Education providers must have an internal grievance procedure to listen to and deal with any concerns or complaints to ensure a fair result. They will have designated a person who you can talk to and who will advise you on how to address your concerns or complaints. This may be the principal or the student services manager/officer.
If the provider’s grievance process does not address your concerns or complaints, you can contact:
NZQA (for concerns and complaints about a provider breaching the Code) or
iStudent Complaints (for concerns and complaints about money or contracts).
Is your complaint about a provider breaching the Code?
As the Code administrator NZQA has the legal authority to investigate potential breaches of the Code. It has a process for finding out if the concern or complaint is valid and if a provider has breached the Code. This includes getting information from both the student who has raised the concern or complaint and the education provider.
For information about how to make a complaint see the NZQA website www.nzqa.govt.nz/aboutus/make-a-complaint/make-a-complaint-about-a-provider/.
Is your complaint about money or contracts?
iStudent Complaints is an independent service provided by the New Zealand government that can help you resolve concerns and complaints that are about money or contracts with an education provider. The service is free. You can contact iStudent Complaints in a few ways:
Phone: 64 4 918 4975
Freephone: (within New Zealand) 0800 00 66 75
Fax: 64 4 918 4901
WeChat: (search for ‘NZ iStudent Complaints’ Chinese language only)
Mail: iStudent Complaints
PO Box 2272, Wellington, 6014, New Zealand